Exhibitor Service Center
Hello and welcome to the ad:tech San Francisco 2013 Exhibitor Service Center! Here, you will find everything you need to have a successful event. Of course, if at any point, you have questions or need help, please don’t hesitate to contact us: plan@ad-tech.com.
Everything you need to plan for the event is accessible from this page. Please take a moment to read through each section below to make sure you understand requirements, deadlines, opportunities, etc. Also, for your convenience, the Quick Reference Links to the right includes access to all the information, forms, websites, etc., you’ll need to prepare for the event.
Thank you – we look forward to seeing you in San Francisco in April!
The ad:tech Team
Rules and Regulations
Please take the time to review and be familiar with the rules and regulations. Show descriptionHide description
Every exhibitor must adhere to all items outlined in our Rules and Regulations guide. If any company is found not complying with these guidelines, Show Management may require changes to an exhibitor’s booth setup onsite at the exhibitor’s expense. These guidelines include requirements from the facility.
Rules and Regulations
Company/Booth Profile
Attendees will search the ad:tech website for the exhibitors they want to visit at the show. Show descriptionHide description
Make sure your Online Company/Booth Profile is complete (1,000-character limit) so they have the details they need to add you to their onsite plan. Be sure to add your social links to increase your following. Update your Profile right away for maximum exposure.
Update Company/Booth Profile
Exhibitor Service Manual
For our exhibitors’ convenience, we have partnered with Freeman to post all of the show orders from all of our service partners on one site. Show descriptionHide description
The ESM, hosted by FreemanOnline, also contains pertinent information to assist in planning for the show, including deadline checklists and the Rules and Regulations guide.
See Exhibitor Service Manual
Our Official Service Partners include:
- Freeman - Décor, Labor, Material Handling, Cleaning, and Electrical
- Moscone – Telecommunications
- Savor – Catering
- Experient – Lead Retrieval
- Judy Venn – Talent/Models
- The Photo Group – Photography
- Exhibit Plant and Floral – Plants and Floral
- Maloney Security – Booth Security
Exhibitor Appointed Contractor
Exhibitor Appointed Contractors (EACs) are service providers that are not the Official Service Provider list but have been designated by the exhibitor as the company that will be doing a particular service. Show descriptionHide description
If an exhibitor plans on using an EAC, an official request must be submitted to Show Management.
EAC Designation Form
Once approved by Show Management, the EAC company will need to submit insurance to Show Management for the show to keep on file. EACs that have not provided an Original Certificate of Insurance prior to show move-in will not be permitted access to the expo floor.
EAC Insurance to be submitted by March 8th to the following address:
ad:tech Expositions
ATTN: Andrea Taylor
2201 W. Royal Lane, Ste 220
Irving, TX 75063
OR
Andrea@ad-tech.com
EACs are required to comply with all of the Rules and Regulations and the EAC Guidelines outlined in the ESM.
EAC Guidelines
Exhibitor Registration
Booth personnel must be registered through the registration link provided (see button at top of page). Show descriptionHide description
Exhibitor badges will allow staff on the expo floor during move-in and move-out hours in addition to access to the expo floor one hour before the show opens and 30 minutes after the show closes. The Exhibitor badge also gives exhibitors entrance to the Keynote Sessions.
Each exhibiting company with booth space receives five (5) Exhibitor badges per 100 square foot booth:
10’ x 10’ = 100 square feet Receives Five (5) Exhibitor Badges
10’ x 20’ = 200 square feet Receives Ten (10) Exhibitor Badges
No exhibiting company will receive more than twenty (20) badges regardless of booth space.
In addition to the Exhibitor badge, each exhibiting company with booth space will receive one (1) complimentary Exhibitor All Access pass. This Exhibitor All Access pass allows one (1) representative of the company to attend the conference program and still have access to the expo floor at the exhibitor designated times.
Each exhibiting company in a Specialty Zone or Meeting Room receives three (3) Exhibitor Badges per pod/room.
Within Registration, exhibitors have the opportunity to invite customers to attend the expo and keynote sessions complimentary or provide the conference All Access pass at a 20% discount. Please note these passes are intended for Attendees only – not booth personnel – and will not allow access to the expo floor at the special exhibitor designated times. Each company receives an unlimited number of free Expo + Keynote and 20% off All Access passes and are encouraged to use them for customers.
Badges will not be mailed prior to the show and can be picked up on Level 1 of Moscone West at the Exhibitor Registration counter. All badges will incur a $25 replacement fee upon a second printing with photo ID.
Please contact the ad:tech San Francisco Call Center at 866-229-2386 with any registration questions .
Exhibitor Registration
Exhibitor Insurance
As noted in the Rules and Regulations and on the Booth Space Contract Terms & Conditions, ad:tech, the Facility (Moscone Center) and affiliates (service provider partners) do not provide any form of insurance to cover exhibitor activities and assume no liability or responsibility for loss by any exhibitor from theft, fire, breakage or any other reason. Show descriptionHide description
Exhibitors agree to carry appropriate insurance to cover these risks along with public liability insurance against injury to the person or property of others. Exhibitor shall maintain a program of self-insurance or Comprehensive General Liability insurance covering Exhibitor’s participation in the Exhibition, which coverage shall include personal property damage and bodily injury coverage, with limits of at least $1,000,000 for each for each occurrence, and shall name ad:tech as an additional insured.
See Example Insurance
Website Banner Ads
For your convenience, we have provided a few options of ad:tech banner ads to place on your website to announce your presence at the event and invite your customers to meet you there. Show descriptionHide description
Click here to access the Banner Ad Library. Download your banner ad of choice. Apply to your website!
Banner Ad Library
Press
Know who to contact about press and read our press releases online. Show descriptionHide description
Business Wire is ad:tech San Francisco’s Official Wire and Online Press Kit Service
Press Contact:
SHIFT Communications, Email SHIFT or contact Caitlin Leddy, Senior Account Executive, SHIFT Communications
Direct Line: 617.779.1830 Mobile: 781.801.6514
If you want to be considered for a press pass, click here and complete the following form.
